Pursuant to Article 20¹ of the Act on Copyright and Related Rights of 4 February 1994 (Journal of Laws of 2000 No. 80, item 904, as amended),the keepers of reprographic devices who conduct business activity in the field of reproduction of works for personal use by third parties are obliged to pay, through a collective rights management organization or related rights, fees of up to 3% of receipts for creators and publishers . These fees are allocated to creators and publishers in equal parts.
Pursuant to § 3.1 of the Regulation of the Minister of Culture onthe fees paid by the keepers of reprographicdevices of 27 June 2003 (Journal of Laws No.132 item 1232), the organization authorized to collect the fees for the creators is the Kopipol Association.
Each entity providing reprographic services, i.e., performed using such devices as photocopiers, scanners and printers,is obliged to pay the fee if the services involve making reproductions (photocopies, scans or printouts) of works commissioned by third parties.
The settlement period is the calendar quarter. The fee for a given settlement period (calendar quarter) in accordance with § 4.1 of the Regulation of the Minister of Culture of 27 June 2003 should be paid within the first 14 days following the end of the given settlement period.
Settlement periods and deadlines:
- quarter I (1 January – 31 Marcg) – payable by 14 April
- quarter II (1 April – 30 June) – payable by 14 July
- quarter III (1 July – 30 September) – payable by 14 October
- quarter IV (1 October – 31 December) – payable by 14 January
Along with the payment, information is provided that forms the basis for determining the amount of the fee.
The settlement of the fee referred to in art. 20¹ of the Act on Copyright and Related Rights (photocopy shops) is possible only through the Reprographic fees settlement system